Key Performance Areas

• Preparation, submission of Compliance of Statutory requirements
• Follow up with government agencies / departments / factory units
• To establish and maintain harmonious long term relation ship with outside agencies / factory units

• To Implementing and maintaining time office salary & wages functions
• To supply & maintain manpower required for respective units as per approved sanctions
• To Implementing and maintaining the contractual wages function

• Effective implementation of Health, Safety & Welfare activities
• Maintaining zero accidents level in all units
• Maintain Fire and safety regulations of the organization

• Implementing and maintaining discipline as per stated policies & communication
• Ensuring correct, authentic and timely communication to seniors, unit heads and top management on feed back and information as per requirement
• Maintain Harmonious Industrial relations in all units

• Maintain insurance policies
• General factory administration

• Implementation & reporting of QMS & MIS reports

Tasks & Responsibilities

Salary & Wages Administration

• Ensuring timely & error free payment of salary & wages.
• To Generate of Monthly, Quarter & yearly Salary reports as and when required.
• Ensuring all Statutory compliance is carried out as per schedules i.e. PF, ESIC, PT etc

Contract Labour Management

• Deployment of Labour as the manpower requirement
• Timely payment of Contract Labour Bill.
• To ensure zero loss of man hours

Time Keeping

• Monitoring attendance, leaves, and late coming as per attendance policy
• Generation of absenteeism report & taking corrective measures
• Year updating of leave book
• Grievance handling& corrective Measures.

Statutory Compliance:

• To ensure statutory compliance is done for all units
• To liaison and attend court related matters
• To maintain systems/ records  for statutory documentation

Administration Related:

• To oversee smooth functioning of all administration related tasks viz. security, housekeeping, travel, accommodation, insurance, building, vehicle etc.
• To maintain systems for personnel records and documentation
• To oversee timely payroll input and disbursement of employee benefits
• Maintain resources - transport, vehicles, communication & water
• Maintain guest house & guest welfare

Employee Relations:

• To monitor of  unions agreement norms and maintenance for agreed period in a sustained manner
• To maintain & improve positive industrial climate in the Units which can ensure productivity growth, cost containment and safety compliance as per Group standard.
• To investigate and initiate disciplinary action for staff and workmen
• To maintain and improve harmonious relationship with employees on a long term basis

Fire, Safety & Health

• Training & maintenance of fire, health and safety equipments / requirement.
• To maintain safety of employees and infrastructure & property of company
• To conduct safety audit for compliance and initiate corrective measures
• To ensure zero accident status and zero loss of man hours

Quality Management Systems

1. To Monitor & Implement of  ISO System
2. To Monitor & Implement of  IWAY System

Reports

• Monthly statutory compliance reports
• Manpower report – absenteeism for staff and operators
• Monthly report on fire and accidents happened cases
• Monthly report on observed NC – communication, transport, discipline, house keeping , safety etc

Key Competencies

• Technical / Analytical / Functional Knowledge

• Understanding / Communication / See through ability

• Result Orientation & Speedy Execution

• Policy & Systems Implementation

• Interpersonal skills / Negotiation skills

• Task Management /  Quick & Clear Communication to Organization and Management

• Manage situations and Manage People

Internal & External Interactions

Internal: Top Management, GM, Unit heads, Departmental and Functional Heads, Trade Union representatives, employees

External: Advocates/ Government Officials / Outside industry persons / Institutions / Security/ Sub contractors / Labour Contractors

    Education & Experience Requirement                                                                                           

• Post Graduate in Personnel management from a reputed Management Institute.

• Over 3-6 years experience in the field of P & A in similar or diverse industry